Hello everyone, welcome back to the Keep Productive YouTube channel. It is Francesco here, and in today’s video, we’ll be taking a look at the top 12 to-do list applications for 2020. This will be an updated list of the best to-do list applications on the market right now. Now as you can imagine, there is so many to-do list applications and it’s really hard to pick. We’ve recently developed a course that might be helpful.
It should be coming soon, we’ll put it in the link in the description, so if you’re finding it difficult to find one, this will be more of a list that will outline the best ones and give you all-rounder perspective. So we’ll be covering in this video the core features, the pricing and who this is most recommended for. So without further ado, guys, let’s jump into today’s video. (upbeat music) ♪ I gotta keep moving ♪ – So let’s start the list off with Todoist. Now Todoist is probably one of the most known to-do list applications on the market. It provides you with a really all-round experience allowing you to create projects, manage your tasks from an inbox all the way to getting them done using intelligent input so you can have your tasks using short commands and also a really reliable native application on all of your devices.
Now Todoist is probably the application of choice for many all-rounders, those who aren’t looking for a specialist application necessarily, but a good pack amount of features. Now, it is priced at $36 on an annual subscription that recurs every single year. And for many people, including myself, it is a really reliable application. So our second on the list is TickTick, again, TickTick is very similar to Todoist in allowing you to have all-round abilities, managing your projects and your lists, but it does include features like kanban boards on desktop. It also includes Android-specific features like habit tracking and also plenty of themes to keep you and your friends updated if you’re sharing a list.
Now TickTick is a little bit cheaper than Todoist, priced at $27.99 per year. And again, it does have a lot of the Todoist functionality and it’s a favorite for many people upgrading from Wunderlist. Number three on our list is Microsoft To Do. Now this is a Microsoft application and is really the go-to upgrade for Wunderlist users, mainly because they have an importer and also it does mimic the majority of features that Wunderlist has. Now inside of Microsoft To Do, your very basic abilities, you won’t get the features that are necessarily inside of Todoist or TickTick. However, you’ll get a good basic level of ability to manage your tasks inside of lists, share them with others, and be able to capture them in an inbox. However, you’ll be missing out on some of the more advanced abilities like filters and labels that TickTick and Todoist have. But the great thing about Microsoft To Do is it is free. So you can download the application, as long as you got a Microsoft account, you can get started. Next up is another big planner in the space, it’s Things 3. Now this is developed by a company called Cultured Code, and they’ve developed this application for many years now. And this is actually the third big official iteration. It is priced at slightly more, however, it is a one-off fee. If you download it on Mac, you can get a 14-day free trial but it is $49.99 to buy it outright. And if you wanted it on your iPhone or your iPad, on iOS devices, they have two different pricing. On iPhone it’s $9.99 and on iPads it’s $19.99. But do remember that once you’ve paid for it, you do have that single user license which you can use across the board. Now jumping onto Things 3 features, a lot of people like the features because they’re very simplistic. You can manage your tasks in today, this evening, and even see all of your scheduled events and tasks for the coming weeks ahead, and also be able to manage your tasks inside of projects and areas which is something that some other applications like Todoist and TickTick don’t actually have. So this is definitely a go-to for those looking for sort of a interim between a good to-do list application like Todoist and a more advanced GTD-like application like OmniFocus which we’ll come to later. Okay, so number five and that is Remember the Milk. Now Remember the Milk is a fairly old application in the space, it’s been around for a fair while. And it was promoted by Apple in its very early days. Now RTM or Remember the Milk has a really nice design and is available on pretty much all devices. Now there is a free experience, however I remember it being very limited. But the annual plan for premium is $39 per year. Now the application does remind users of a GTD-like experience but it does allow you to do a lot of different things including add tags, setting due dates and start dates as well which many people like to have inside of their to-do list application. So a lot of people are looking at this application even though it is a veteran in the productivity space. Now talking number six, another veteran is OmniFocus. Now OmniFocus 3 is one of the most popular to-do list applications for those looking to really hone in on their task management, this is more of a GTD-esque application that follows much stricter abilities and I guess a little bit of learning and training as well. Now it is available on iOS only, so you only can be able to get this on Mac and iOS devices like iPad and iPhone. Now the great thing is it has a license that can cover all of them. It’s $99 per year which is a little bit steep, but again, you’re paying for a really quality application and the actual developers behind it, The Omni Group, are developing more than just one application so you’re supporting that network at the same time and a lot of people are wanting to join the OmniFocus sort of clan. They do stick there for a fairly long time, and that’s maybe because the features are very good to learn and once you learn them, you can really get and go far with them. Now moving on to number seven, that’s Nirvana HQ and in my opinion this is probably one of the most neglected GTD applications out there. It is a really GTD-focused application with plenty of training. If you’re looking to using the application, I think you do really have to be sort of trained in GTD or at least have read the book because you’ll have a whole host of different projects like next actions and also weekly reviews to go through. But in my opinion, this is one of the most reliable, I guess feature-driven application that promotes GTD. And it is really one of those sort of hidden gems. Now Nirvana HQ is $29 per year. Again, which is a lot cheaper. So if you’re looking about that sort of OmniFocus-like application that has a few GTD sort of following abilities, then you’re actually gonna really enjoy this one and I guess save a little bit of money, although, again, it’s probably missing out slightly on OmniFocus’ design, OmniFocus’ design is very well-known especially for winning awards with Apple. So just be aware of that but I do think it’s very much a hidden gem of the productivity or to-do list application space. Now moving on to number eight, we have Taskaid. Now Taskaid is a free application and you’re actually allowed free collaborators on it. It’s more of a team application these days, they’re pushing it towards it, but it does allow you to manage your tasks and do a whole host of other things as well. It’s sort of taking on the application notion, in a sense, allowing you to create boards and even manage some of your other projects. However, Taskaid does provide a nice to-do list that you can share with other people which is quite nice and they don’t even have to have a Taskaid account which is great because they can guest edit all of the lists you send them. So for example, if you are looking to send someone, if you’re someone in college or university, or even someone who works in a small team looking to constantly share like a list of tasks or timeline that you’re gonna be working on the next couple of days, then Taskaid is a good application for that. They do have a premium which is $7 per month, which does give you access to more collaborators and also does give you access to more storage, I believe, as well as features. But I’ll include all of the details on pricing below. Now number nine is Google Tasks. This is very similar to Microsoft To do but has a little less abilities. You can only get this one currently on iOS, Android, and you may have seen it in Gmail on that right hand side panel where you can open it up and see your tasks. Now if you’re a Google freak and you use Google Keep for taking notes and also Google Docs and all that, this might be a nice application for you. However, they don’t develop that much on it. It is a free application and for example, if you’re in Gmail and you commonly like to save emails as tasks, you can drag any emails into your Google Tasks using that browser extension, sort of like browser extension. And it will actually allow you to open up the emails as soon as you start that task which is quite nice. So again, if you’re a Google fan, boy or girl, then you can enjoy that one for sure. Number 10, guys, is 2Do and that’s spelled with a number two and D-O. This is an application that’s been around for a while. I believe it’s a single developer who’s working on this application but it is sort of a balance between OmniFocus and Things3. It does provide you with really nice GTD-like abilities, allow you to plan your projects in very structured fashion. They do have these things called smart lists which help you to create these really advanced filters to set things up. And the great thing is they’ve got a single user plan across all of your devices, you can get it for $59 one-off, which I guess is a good price, especially if you’re looking to save money and just get one license as you go. Number 11 is another application, Any.do. They do have a free experience, it’s very similar to Microsoft To Do but also Google Tasks, but goes a little bit further in allowing you to create lists and what I quite like about this application is the inclusion of a calendar allowing you to see your calendar events, allowing you to connect up with Google Calendar, but also allowing you to organize and manage your tasks. And they do have a few abilities in the, I guess, AI or machine learning which they’re slowly releasing which will allow you to action tasks and get a computer to start doing some of those tasks. But again, very early days and experimental. They do have a premium plan which is priced at $5.99 per month but a lot of people are happy to pay that because the reliability and apparently the retention on this application is a lot higher than of other applications in the to-do list application space. But again, that $72 per year, it’s a little bit steeper than some of the applications like Todoist, actually doubling Todoist’s price, but again, if you find the application reliable, then it’s totally up to you and I think the user interfaces are some of the best in the space, especially from a concept perspective. They’re always sort of like a concept to me because they’re so well-designed. So that’s number 11 and the final one is actually one that is a little bit of a wild card but again, it’s Habitica. If you’re looking to gamify your productivity in a task management sense, you can use something called Habitica which was previously known as HabitRPG. It’s basically a game, allowing you to create a character and then once you start completing tasks, you can inhabit, you can actually monitor your productivity gaining XP and growing your character and taking them through the levels. So that’s a free application. There are some subscription which I believe were $5 a month, but again, that’s to get extra gold and also gems and to access a few more features. So guys, those were the 12 that I’d recommend. Again, take your time. We’ve just released a course that will help you to pick your perfect to-do list application. It’s more of a timeless guide, so it does mention a few of these, however, at the same time, it tries teaching you to really think about how you’re approaching your to-do application’s decisions. So please do check it out in the link in the description. I also will be planning a free application’s feature where we’ll go over the best to-do list applications, so please do subscribe if you’re brand new. Like this video if you enjoyed it and share below maybe which one you are using or which one you picked from this video, ’cause it would be great to hear and also gives other people the opinions and sort of insights that they might need to know. So guys, a big thank you and I’ll talk to you guys very, very soon. Cheers, everyone, bye! (light upbeat music)